a. Requests for new cardholders shall be made by
submitting a completed
Request/Certification/Receipt form to the Purchasing
Card Administrator.
Changes to current cardholders shall be made by
submitting the Visa Purchasing
Card Maintenance form F0230 to the Purchasing Card
Administrator.
b. All requests for purchasing cards shall be signed
by the Department Director
and approved by the County Administrator. Department
Director may be held
responsible for any inappropriate charges made on
a card he/she has requested.
c. Purchasing cards will be issued to individual
employees who frequently
purchase goods and services.
d. The purchasing card will have the employee's
name, the County name, and the
expiration date embossed on the face of the card.
The County=s Florida sales
tax exemption number and Federal ID number are preprinted
on the purchasing
card. The purchasing card issuing company will not
have individual cardholder
information other than the cardholder's work address.
No credit records of the
cardholder are maintained by the issuing company.
e. When the Purchasing Card Administrator receives
a Purchasing Card from the
issuing card company, the cardholder will be required
to personally take receipt
of the card and sign a certification/receipt form.
The cardholder will be given a
copy of the Purchasing Card Policies and Procedures
guide and an oral review
of the program. Each Card must be activated by the
cardholder according to
instructions printed on the Card prior to use.
